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Market Stall Application

BE PART OF ONE OF AUSTRALIA’S BEST MARKETS

The Seven Sisters market is a valued and much loved part of our exciting 3 day, 3 night women’s festival which is designed to inspire, empower and delight women of all ages.  Each year we gather thousands women from around Victoria and Australia who gather at this wellbeing event to explore, learn, create and indulge.

The festival site is located in the beautiful Mornington Peninsula Region at Bay Park surrounded by established eucalypt trees and marine pines. (Site approx. 1 hour drive from Melbourne.)

Join us – Thur 12th- Sun 15th of March 2020.

Be part of this Women’s Wonderland!

IMPORTANT DATES:

TYPEMarket Stall
OPEN14th June
CLOSING14th August
NOTIFICATION30th September

TYPEOPENCLOSINGNOTIFICATION
Market Stall14th June14th August30th September

PLEASE NOTE: You will be alerted to your application’s success on Monday 30th September 2019, via email and text message–if successful you have up to 72 hours to accept or your application will be forfeit.

Stall Application Information

APPLY TO GET INVOLVED TODAY

Each year we get more applications and a very high demand for return stalls, so please ensure you include your best photos and well articulated description of your products.

We prioritise stalls that align with our core values and empower women. We especially value ethically sourced or locally produced products that positively affect women. Please highlight this in your application if this is you! 

 Thurs 12th – Sun 15th of March 2020 – Mt Martha 

FOLLOWING ARE YOUR ALLOCATED TRADING HOURS

  • THURSDAY ( early bird camper night) 3pm-midnight 
  • FRIDAY MARCH 9am midnight
  • SATURDAY MARCH – 7am-midnight
  • SUNDAY  MARCH – 7am – 5.00pm

NB: To trade during the evening you must have lighting due to OH&S reasons.

During daylight savings darkness descends as late as 8pm. 

STALL RATES

FESTIVAL HEART -STANDARD SINGLE STALL (20 places available) Includes:

  • 3m x 3m space
  • 2 x entry tickets and car levy
  • 1 car site access and parking space (near but not behind stall)
  • Camping – but not behind stall
    Price $475 (+ GST)  + power at an additional cost

 OVAL STANDARD SINGLE STALL (38 places available)

Includes:

  • 3m x 3m stall space
  • 2 x entry tickets & car levy
  • 1 car or van site access and parking space (behind stall)
  • Small camping area for 1 small tent
  • All stalls must have power- price inclusive of power (1 x 10amp lead)
    Price $650 (+ GST)  

PEACEFUL FOREST SINGLE STALL (Healing space, Pamper Market 15 spaces available)

Includes:

  • 3m x 3m stall space
  • 2 x entry tickets & car levy
  • 1 car or van site access and parking space ( behind stall )
  • Small camping area for 1 small tent
  • Early closing times, trading until 6pm

Price $450 (+ GST) + power at an additional cost

 ADDITIONAL COSTS

  • 10 amp Power for 4 days is an additional $100. 

INSURANCE: Note you must have your own  Public Liability insurance to trade

All oval market stall spots are required to have power and be open for night trading. (This fee is included in the stall price)

ADDITIONAL COSTS:

If you are in the festival heart, healing haven or peaceful forest areas and wish to have power, it can be purchased at 

$100 for 10 amp power lead for 4 days.

DEPOSITS, BALANCES, CANCELLATIONS AND REFUNDS

It is preferred that you pay your stall fee in full, however you may pay 50% deposit to secure your place and pay the remaining balance by January 3rd 2020.

Refunds will be given on cancelled (or name changed) applications conditionally, according to the below timescale

Cancellation:  July 30th – Nov 30th 2019  –   Full refund minus an $100 administration fee (with valid reason)

Cancellation:  Nov 30th– Dec 31st 2019    –   50% Refund (with valid reason)

Cancellation:  Dec 31st – Mar 1st  2020     –   No refund

Read this page in full and then email your questions to markets@sevensistersfestival.com 

Onsite Information

Even though we do not encourage excessive branding we do love a bit of “dressing” for your area. Please ensure all your signage and any dressing is securely fixed to your structures at all times and especially in case of extreme winds or inclement weather conditions.

NO CAMPING TRAILERS OR CARAVANS ARE ALLOWED ON SITE

Exemptions are food trailers only.

You are expected to dispose of your rubbish according to the Seven Sisters Festival waste management policy.

We can manage small amounts of general rubbish but excessive rubbish must be removed from the site by you.

Please also ensure all your rubbish is put in the correct bins.
You will be provided with bins for food scraps, land fill and recycling.
Please adhere to these terms and condition and help to keep Seven Sisters Festival as clean as possible.

Let’s leave the site cleaner that when we arrived!


Single use plastic items and plastic packaging are not allowed, please look to package your products in compos table, reusable bags and packaging

We have a NO GLASS policy on the grounds at SSF.

Please DO NOT use glass to serve your food on or your beverages in.

Please bring enough cash for your floats for the duration of the festival.

We will however have two ATMs onsite but will not be able to assist with small change.

You MUST arrive between 8am-12pm on Thursday (12th March) to set up your infrastructure and have your power connected by our Electrician. Any late arrivals may be refused entry due to OH&S reasons.

Men helpers are able to be on site during Bump In and Out within strict time frames. The event officially opens to the public on Thursday evening so you have the option of opening Thursday but all vendors must be ready to trade by Friday morning at 9am.

You MUST stay open until 5pm on Sunday (15th March). The event entertainment operates until Sunday evening, you will be able to pack down your stall and await the all clear from management to be able to move a car on site. Bump out details will be issued closer to the event.

You will be given a bump in and site plan, with your designated area prior to the festival.

Additionally you will also be given your “go to” contact list.

During Bump In and Out, the site is considered a work site, Hi-vis vests and covered shoes are compulsory and must be worn whilst on site.

A safety Induction meeting will be held and at least one person from your team must attend.  Times will be confirmed closer to the event.

Once you are onsite and your bump in is completed, we will require all of your staff to attend a site and safety briefing by the Festival Manager.

These will be signed off and required by the council before you trade.

Times will be confirmed at a later date.

SSF is a camping festival; therefore please advise your staff to come with all camping equipment to include bedding, warm clothes, sunscreen and anything else they may require to make their camping experience comfortable. If you wish to leave the site during the festival please let us know.  We will need to allocate parking close to the exits. There is no driving vehicles onsite or overnight so we must make after hours arrangements for you to do this.

No caravans or camper trailers are allowed on site

Things we need from you!

PRE-EVENT

  • Public Liability Insurance for a minimum of $10 million
  • ‘Streatrader’ Statement of Trade if selling food (please apply through Streatrader website)
  • Successful attainment of the online Safety Induction before you arrive on site for all staff members, including yourself
  • Detailed list of what you would intend to sell, any changes to this, please ask permission BEFORE the event
  • Your best photos of your stall and product for promotional use

ONSITE

  • Adherence to the safety code of the Festival
  • If using heat, fire extinguishers and fire blankets are required and need to be within their expiration date 
  • All electrical appliances and leads are to be tested and tagged pre-event or can be paid for onsite
  • Provide a friendly, inviting space and open tolerant attitude
  • We provide the space, and power if requested, you provide everything else you need
  • No burning of incense or candles on site
  • Commitment to trade for the whole weekend trading hours

PLEASE NOTE: Your application is not confirmed until your payment has been received. There is a high demand for vendor opportunities at Seven Sisters Festival; therefore it is advised to get in early to secure your position, as we will reach capacity.

WE ARE HERE TO HELP

If you run out of anything, feel overwhelmed or need a hand with service, ANYTHING at all please just ask.

We have volunteers on site that can lend a hand and we want you and the attendees to have the best experience that they can.

PLEASE CLICK HERE TO READ TO OUR TERMS AND CONDITIONS

Please email your vendor documents and questions to: markets@sevensistersfestival.com