Food and Beverage Vendor Application

IMPORTANT APPLICATION DATES:

TYPE OPEN CLOSING (5pm) NOTIFICATION
Healers Oct 1st 2018 Dec 23rd 2018 Jan 6th 2019

IMPORTANT APPLICATION DATES:

Open… Oct 1st 2018

Closing… Dec 23rd 2018

Notification… Jan 6th 2019

PLEASE NOTE: You will be alerted to your success on the following dates via email and text message – if successful you have up to 78 hours to accept, or your application will be forfeit.

Thank you for your interest in participating in Seven Sisters Festival.

We are excited at the prospect of having you as one of our FOOD AND BEVERAGE VENDORS for our beautiful festival and we look forward to the possibility of you supplying our guests with your delicious food and beverage selection.

Please review the information below and apply below:

Food and Beverage Important Information

FOOD AND BEVERAGE VENDOR OPPORTUNITIES
  • CHAI TENT (situated on the oval)
  • MAIN KITCHEN (industrial kitchen facilities – food variety ideas are welcome)
  • TRAIN STATION KITCHEN (situated in the unique train station) suitable for light meals / chai / cakes
  • FOOD VENDORS (we will accept up to 6 only to include multi-cultural, vegetarian, vegan, organic)
  • COFFEE VENDORS (3 x additional standalone coffee vendors) situated on the oval and within the Festival Heart
FOOD AND BEVERAGE VENDOR FLAT RATES

Food vendor rates are now easy-to manage with a no surprise FLAT FEE. The actual rate (as well as included tickets and deposits payable) will depend on type of vendor/stall type (as above), products served and use of additional facilities such as commercial kitchen, existing shelters, space occupied, power usage etc. Once your application has been approved you will be provided with the price (these range from between $550-$2000).

TRADING IS BETWEEN THE FOLLOWING HOURS BUT IS DEPENDANT ON WHERE SITUATED
  • THURSDAY  – 4pm till midnight
  • FRIDAY        –  7am till midnight
  • SATURDAY  –  7am till midnight
  • SUNDAY       –  7am till 4pm
RECYCLABLE PACKAGING

PLEASE ENSURE ALL OF YOUR PACKAGING IS RECYCLABLE DISPOSABLES. THIS IS NON-NEGOTIABLE. 

MERCHANDISING / DRESSING YOUR STALL / MARQUEE / VAN

Even though we do not encourage excessive branding we do love a bit of “dressing” for your area.  Any props you have, any extra lighting, seating or market umbrellas are all welcome additions to your food areas.  Please ensure all your signage and any dressing is securely fixed to your structures, especially in case of extreme winds or inclement weather conditions.

RUBBISH

You will be asked to manage your rubbish according to the Seven Sisters Festival waste management policy.

We ask that you ensure all your rubbish is put in the correct bins.  You will be provided with bins for food scraps, land fill and recycling.  Please adhere to these terms and conditions and help to keep Seven Sisters Festival as clean as possible.

NO GLASS

We have a NO GLASS policy on the grounds at Seven Sisters Festival. Please DO NOT use glass to serve your food on or your beverages in.

CHANGE / CASH

Please bring enough cash for your floats for the duration of the festival. We will have an ATM onsite but will not be able to assist with small change.

ARRIVAL AND DEPARTURE TIMES

You MUST arrive and commence bump in between 9am – 8pm on Wednesday (1st March) OR between 8am – 12am on Thursday (2nd March) to set up your infrastructure and receive stock deliveries. Any late arrivals will be either refused entry or seriously frowned upon as this is necessary for our permit requirements and a serious public safety issue. The festival officially opens to the public on Thursday evening so you have the option of opening Thursday but all vendors must be ready to trade by Friday lunchtime, as this is when the entertainment officially commences. Power will be available as of Thursday morning.

You MUST stay on site until 5pm on Sunday (5th March). The festival entertainment operates until Sunday evening and there are still a lot of people on site so it is unsafe for cars to be roaming the grounds and unfair to neighbouring vendors to leave a space in the market and jeopardise their security and privacy while the festival is in operation.  You MUST vacate the site by Sunday at 8pm at the latest. This is a permit condition – please respect it. Power for caterers will be switched off at 6pm on Sunday.

CONTACTS ONSITE AND ARRIVAL AND BUMP IN PROCEDURE

You will be given a site plan, with your designated area prior to the festival.  Additionally you will also be given your “go to” contact list.

Once you are on site and your bump in is completed, we will require all of your staff to attend a site and safety briefing by the Festival Manager.  These will be signed off and required by the council before you trade.  Times will be confirmed at a later date

CAMPING

Seven Sisters Festival is a camping festival; therefore please advise your staff to come with all camping equipment to include bedding, warm clothes, sunscreen and anything else they may require to make their camping experience comfortable. If you wish to leave the site during the festival please let us know. We will need to allocate parking close to the exits.  There is no driving vehicles onsite or overnight so we must make after hours arrangements for you to do this.

DEPOSITS, BALANCES, CANCELLATIONS AND REFUNDS

It is preferred that you pay the fee in full, however you may pay 50% deposit to secure your place and pay the remaining balance by January 31st or at the end of the festival as agreed by the Festival Manager.

Refunds will be given on cancelled (or name changed) applications conditionally, according to the below timescale:

Cancellation July – December 31st 2017 Full refund minus an $80 administration fee
(with valid reason)
Cancellation January 1st – January 31st 2018 50% Refund (with valid reason)
Cancellation February 1st – Event Date 2018 No refund

**In case of technical difficulties, save your application in a word document as back up.**Please email your vendor documents and questions to: markets@sevensistersfestival.com

WE ARE HERE TO HELP
If you run out of anything, feel overwhelmed or need a hand with service, ANYTHING at all please just ask.  We have volunteers on site that can lend a hand and we want you and the attendees to have the best experience that they can.

Food and Beverage Vendor Application

PLEASE NOTE:

Your application is not confirmed until the deposit has been received. There is a high demand for vendor opportunities at Seven Sisters Festival; therefore it is advised to get in early to secure your position as we will reach capacity.

enquiries@sevensistersfestival.com

Please note: content may change due to unexpected circumstances.

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