Food Stall Application
BE PART OF ONE OF AUSTRALIA’S BEST MARKETS
The Seven Sisters market is a valued and much loved part of our exciting 3 day, 3 night women’s festival which is designed to inspire, empower and delight women of all ages. Each year we gather thousands women from around Victoria and Australia who get together at this wellbeing event to explore, learn, create and indulge.
Our new festival site is located in the beautiful Seymour region in Victoria, approx 1.5 hours from Melbourne.
Join us – Thursday 1st – Sunday 4th October, 2020.
Be part of this Women’s Wonderland!
Apply to be involved!
|TYPE||Food & Beverage Stall|
|Food & Beverage Stall||Late April||Late May||TBC|
PLEASE NOTE: You will be alerted to your application’s success via email and text message–if successful you have up to 72 hours to accept or your application will be forfeit.
Important Food Vendor Information
Thank you for your interest in participating in The Seven Sisters Festival.
We are excited to invite you to apply to trade at our beautiful festival, as a FOOD AND BEVERAGE VENDOR, in Spring 2020. We look forward to the possibility of you supplying our guests with your delicious food and beverage selection.
Please review the information below and apply below:
- FOOD AND BEVERAGE VENDOR RATES
- TRADING HOURS
- DEPOSITS, BALANCES, CANCELLATIONS AND REFUNDS
- ARRIVAL AND BUMP IN PROCEDURE
The actual rate (which includes staff tickets) will depend on type of vendor/stall type, products served and use of additional facilities such as commercial kitchen, existing shelters, staff required, space occupied, power usage and the area where you are allocated.
Once your application has been approved you will be provided with the price (these range from between $550-$2000).
TRADING IS BETWEEN THE FOLLOWING HOURS BUT IS DEPENDANT ON WHERE SITUATED
- THURSDAY – 2pm till midnight
- FRIDAY – 7am till midnight
- SATURDAY – 7am till midnight
- SUNDAY – 7am till 5pm
ONCE YOU ARE ACCEPTED TO TRADE AT THE SEVEN SISTERS FESTIVAL, YOU WILL NEED YOUR STREATRADER STATEMENT OF TRADE PERMIT
It is preferred that you pay the fee in full, however you may pay 50% deposit to secure your place and pay the remaining balance by January 3rd 2020.
Refunds will be given on cancelled (or name changed) applications conditionally, according to the below timescale:
Cancellation July – November 30th 2019 – Full refund minus an $100 administration fee (with valid reason)
Cancellation November 30th – December 31st 2019 – 50% Refund (with valid reason)
Cancellation December 31st 2019 – Event Date 2020 – No refund
Your application is not confirmed until the deposit has been received. There is a high demand for vendor opportunities at Seven Sisters Festival; therefore it is advised to get in early to secure your position, as we will reach capacity.
You will be given a site plan, with your designated area prior to the festival.
Additionally you will also be given your “go to” contact list. During Bump In and Out, the site is considered a work site, Hi-vis vests and covered shoes are compulsory and must be worn whilst on site.
A safety Induction meeting will be held and at least one person from your team must attend. Times will be confirmed closer to the event.
Things we need from you!
- Public Liability Insurance for a minimum of $10 million
- Streatrader Statement of Trade if selling food (please apply through Streatrader website)
- Successful attainment of the online Safety Induction before you arrive on site for all staff members, including yourself.
- Detailed list of what you would intend to sell, any changes to this, please ask permission BEFORE the event
- If you use an open flame in your setup, we will need a CFA section 40 permit
- Your best photos of your stall and products for promotional use
- Adherence to the safety code of the Seven Sisters Festival
- Gas bottles are to be stored outside marquees in a safe secured, non-flammable crate
- If using heat, fire extinguishers and fire blankets are required and marked in date
- All electrical appliances and leads are to be tested and tagged
- Provide a friendly, inviting space and open tolerant attitude
- We provide the space, and power if requested, you provide everything else you need
- No burning of incense or candles on site
- Commitment to trade for the whole weekend trading hours
PLEASE NOTE: Your application is not confirmed until your payment has been received. There is a high demand for vendor opportunities at Seven Sisters Festival; therefore it is advised to get in early to secure your position, as we will reach capacity quickly.
Even though we do not encourage excessive branding we do love a bit of “dressing” for your area. Please ensure all your signage and any dressing is securely fixed to your structures, at all times and especially in case of extreme winds or inclement weather conditions.
NO CAMPING TRAILERS OR CARAVANS ARE ALLOWED ON SITE
Exemptions are food trailers only.
You are expected to dispose of your rubbish according to the Seven Sisters Festival waste management policy.
We can manage small amounts of general rubbish but excessive rubbish must be removed from the site by you.
Please also ensure all your rubbish is put in the correct bins.
You will be provided with bins for food scraps, land fill and recycling.
Please adhere to these terms and condition and help to keep Seven Sisters Festival as clean as possible.
Let’s leave the site cleaner that when we arrived!
Single use plastic items and plastic packaging are not allowed, please look to package your products in compostable, reusable bags and packaging
We have a NO GLASS policy on the grounds at SSF.
Please DO NOT use glass to serve your food on or your beverages in.
Please bring enough cash for your floats for the duration of the festival.
We will however have two ATMs onsite but will not be able to assist with small change.
You MUST arrive between 8am-12pm on Thursday (12th March) to set up your infrastructure and have your power connected by our Electrician. Any late arrivals may be refused entry due to OH&S reasons.
Men helpers are able to be on site during Bump In and Out within strict time frames. The event officially opens to the public on Thursday evening so you have the option of opening Thursday but all vendors must be ready to trade by Friday morning at 9am.
You MUST stay open until 5pm on Sunday (15th March). The event entertainment operates until Sunday evening, you will be able to pack down your stall and await the all clear from management to be able to move a car on site. Bump out details will be issued closer to the event.
You will be given a bump in and site plan, with your designated area prior to the festival.
Additionally you will also be given your “go to” contact list.
Once you are onsite and your bump in is completed, we will require all of your staff to attend a site and safety briefing by the Festival Manager.
These will be signed off and required by the council before you trade.
Times will be confirmed at a later date.
SSF is a camping festival; therefore please advise your staff to come with all camping equipment to include bedding, warm clothes, sunscreen and anything else they may require to make their camping experience comfortable. If you wish to leave the site during the festival please let us know. We will need to allocate parking close to the exits. There is no driving vehicles onsite or overnight so we must make after hours arrangements for you to do this.
No caravans or camper trailers are allowed on site.
WE ARE HERE TO HELP
If you run out of anything, feel overwhelmed or need a hand with service, ANYTHING at all please just ask.
We have volunteers on site that can lend a hand and we want you and the attendees to have the best experience that they can.