Market Stall Holder Application

IMPORTANT APPLICATION DATES:

TYPE OPEN CLOSING (5pm) NOTIFICATION
Healers Oct 1st 2018 Dec 23rd 2018 Jan 6th 2019

IMPORTANT APPLICATION DATES:

Open… Oct 1st 2018

Closing… Dec 23rd 2018

Notification… Jan 6th 2019

PLEASE NOTE: You will be alerted to your success on the following dates via email and text message – if successful you have up to 78 hours to accept, or your application will be forfeit.

Welcome To Seven Sisters Market

The Seven Sisters market is a valued and much loved part of our exciting 3 day, 3 night women’s festival which is designed to inspire, empower and delight. We gather thousands of health and wellbeing focused women from around Victoria and Australia who gather to explore, learn and indulge.

Each year we get more applications and high demand of return stalls, so please ensure attach your best photos and well articulated description of your wares.

We prioritise stalls that align with our core values of empowering women and we especially value ethically sourced or locally produced products that positively affect women.

COMMENTS FROM PRIOR STALL HOLDERS

“Holding a stall at seven sisters is absolutely wonderful for my business as it is great exposure to the customers that live what I offer. It promotes awareness and increases my customer circle which continue to purchase throughout the year.”

“This year was a big success for our business. It was actually the perfect niche market, conscious women who believe in supporting fair trade products and love ethically, ethnically and quality made products! I also just love the type of women who come to the event. They are really my type of tribe and therefore I not only sold well but had beautiful heart felt connections.”

Please review the information below and apply below:

Market Stall Holder Important Information

STALL RATES

FESTIVAL HEART -STANDARD SINGLE STALL (20 places available) includes –
3m x 3m space
2 x entry tickets and car levy
1 car site access and parking space ( near but not behind stall)
Camping – but not behind stall
Price $450 (+ GST)

OVAL STANDARD SINGLE STALL (35 places available) includes 
3m x 3m stall space
2 x entry tickets & car levy
1 car or van site access and parking space ( behind stall)
Small camping area for 1 small tent
Price $550 (+ GST)

ADDITIONAL COSTS

  • Power is an additional $80
INSURANCE

Note you must have your own  PL insurance to trade

TRADING HOURS
  • THURSDAY ( early bird camper night) 4pm-10pm 
  • FRIDAY MARCH – 9am-11pm
  • SATURDAY MARCH – 7am-11pm
  • SUNDAY  MARCH – 7am – 4:30pm

NB!  To trade during the evening you must have lighting due to OH&S reasons

RUBBISH

You are expected to dispose of your rubbish according to the Seven Sisters Festival waste management policy.  We can manage small amounts of general rubbish but excessive rubbish must be removed from the site by you.

Please also ensure all your rubbish is put in the correct bins.  You will be provided with bins for food scraps, land fill and recycling. Please adhere to these terms and condition and help to keep Seven Sisters Festival as clean as possible.

MERCHANDISING / DRESSING YOUR STALL / MARQUEE / VAN

Even though we do not encourage excessive branding we do love a bit of “dressing” for your area.  Any props you have, any extra lighting, seating or market umbrellas are all welcome additions to your food areas.  Please ensure all your signage and any dressing is securely fixed to your structures, especially in case of extreme winds or inclement weather conditions.

RUBBISH

You will be asked to manage your rubbish according to the Seven Sisters Festival waste management policy.

We ask that you ensure all your rubbish is put in the correct bins.  You will be provided with bins for food scraps, land fill and recycling.  Please adhere to these terms and conditions and help to keep Seven Sisters Festival as clean as possible.

CHANGE / CASH

Please bring enough cash for your floats for the duration of the festival.  We will have two ATMs onsite but will not be able to assist with small change.

NO GLASS

We have a NO GLASS policy on the grounds at SSF.  Please DO NOT use glass to serve your food on or your beverages in.

ARRIVAL & DEPARTURE TIMES

You MUST arrive between 8am-1pm on Thursday (1st March) to set up your infrastructure and have your power connected by our Electrician. Any late arrivals may be refused entry due to OH&S reasons.   The event officially opens to the public on Thursday evening so you have the option of opening Thursday but all vendors must be ready to trade by Friday morning at 9am.

You MUST stay on site until 5pm on Sunday (4th). The event entertainment operates until Sunday evening and there are still 100’s of people on site so it is unsafe for cars to be roaming the grounds and unfair to neighbouring vendors to leave a space in the market and jeopardise their security and privacy while the event is in operation.  You MUST also vacate the site by Sunday at 8pm at the latest. This is a permit condition – please respect it . Power for stall holders will be switched off at 7pm on Sunday.

CONTACTS ONSITE AND ARRIVAL AND BUMP IN PROCEDURE

You will be given a site plan, with your designated area prior to the festival.  Additionally you will also be given your “go to” contact list.

Once you are on site and your bump in is completed, we will require all of your staff to attend a site and safety briefing by the Festival Manager.  These will be signed off and required by the council before you trade.  Times will be confirmed at a later date.

CAMPING

Seven Sisters Festival is a camping festival; therefore please advise your staff to come with all camping equipment to include bedding, warm clothes, sunscreen and anything else they may require to make their camping experience comfortable. If you wish to leave the site during the festival please let us know. We will need to allocate parking close to the exits.  There is no driving vehicles onsite or overnight so we must make after hours arrangements for you to do this.

PAYMENTS, CANCELLATIONS & REFUNDS

Upon acceptance, payment is required in full, payment options available on request.

Refunds will be given on cancelled (or name changed) applications conditionally according to the below timescale:

Cancellation July – December 31st2018 Full refund minus a $80 admin fee (with valid reason).
Cancellation January 1st – January 31st 2019 50% Refund (with valid reason).
Cancellation February 1st – March 1st 2019 No refund.

**In case of technical difficulties, save your application in a word document as back up.** Please email your vendor documents and questions to: markets@sevensistersfestival.com.

WE ARE HERE TO HELP
If you run out of anything, feel overwhelmed or need a hand with service, ANYTHING at all please just ask.  We have volunteers on site that can lend a hand and we want you and the attendees to have the best experience that they can.

Market Stall Holder Application

PLEASE NOTE:

If you run out of anything, feel overwhelmed or need a hand with service, ANYTHING at all please just ask.  We have volunteers on site that can lend a hand and we want you and the attendees to have the best experience that they can.

PLEASE CLICK HERE TO READ TO OUR TERMS AND CONDITIONS

Please email your vendor documents and questions to: markets@sevensistersfestival.com.

enquiries@sevensistersfestival.com

Please note: content may change due to unexpected circumstances.

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